Baronial Meeting Minutes – February 6, 2017

Please contact the Secretary at secretary@carolingia.eastkingdom.org with any questions or corrections.

  • Welcome to February.
  • Colin
    • Nic sends her regrets, is recovering from the Birka plague
    • Thank you Eowyn for your years of running the Quire
  • Officers
    • Carolingian Historian – Newly Eowyn, Master Luke will be stepping down and transferring the archives into the baronial storage locker.
    • Chatelaine – Kingdom office thanks us for our newcomer events, do more!  Demo at Arisia
    • Web Minister – If you have thoughts or opinions, our new web minister would love to hear them, he might even listen.  Looking for new images to put on the site, scroll images are a sample.
  • Activities and Guilds
    • Dance
    • Calligraphers – January was a bust, we are looking for a date to meet that is not a Sunday so as to have less overlap with other things.
    • Waytes – practicing for black rose
    • Quire – Now led by Orlando, talk to him for singing at events.  May be changing the day of the meeting.  If you have opinions, talk to Orlando or Mathilda
  • Other SCA Announcements
    • Fellowship of Philosophers had a small meeting, there will be more meetings, to discuss the process of selecting baron and baroness.  So far 2 salons are scheduled
      • 2-21 Melville Keep, 7pm
      • 2-26 Towers practice site, 2pm
    • June is the next Known World Dance Symposium in Baltimore
  • Events
    • Laurels Prize Tourney
    • Coronation
      • We’re up to plan G, it’s a Royal Whim(tm)
      • Masonic Hall in New Haven, we’re still running the event as it is no longer a “Baronial” event but a true East Kingdom event.  Thomas of Effingham is still autocrat, contact him to volunteer
      • April 1
      • not “wet” but discreetly damp
    • Battle of the Five Armies
      • now on the EK calendar
    • Falling Leaves
      • probably 9-16-2017
  • Other
Posted in minutes

Baronial Meeting Minutes – January 9, 2017

Please contact the Secretary at secretary@carolingia.eastkingdom.org with any questions or corrections.

 1.  Officer Announcements

  • Exchequer: Hugh Taurner

As of tonight, there is a new Exchequer!  Orlando di Medici is now the new Exchequer for the Barony, and as of tonight there is approximately $15,000 in the Baronial account.  Orlando will need a Deputy, please contact him or the Seneschal.

  • Chatelaine: Aaradyn Ghyoot

Please e-mail Aaradyn as soon as possible if you are a Guild head and have had newcomers at your functions within the past year.  This will be included in the Chatelaine report.

  • Order of the Moon: Gundormr Dengin

If you are a member of the Order and are not on the e-mail list, please contact Gundormr to be added.  Polling will begin soon, so make sure your voice is heard!

  • Webminister: Christof Von Loch

As of tonight, Symon of Barnesdale will be the new Webminister.  I will be assisting in the transfer of duties and will continue to assist with the Canton of the Towers site for the time being.

2.  Guild Announcements

  • Calligraphers: Aaradyn Ghyoot

The next meeting will be on Sunday, January 22nd from 1:00 to 5:00pm at Aaradyn’s house in Revere.  The focus will be on working on blanks for the scribal challenge at Birka.

  • Dance: Gundormr Dengin (standing in)

Carolingia’s dance practices have finished for the season.  Practices will resume on Thursday, March 2nd at the Presentation School.  Quintavia’s next practice will be Tuesday, January 10th.  The Academia Della Danza is continuing their work on the Gresley translations on Sunday, January 22nd.

  • Jongleurs (Quire & Waytes): Eowyn Eilonwy

The Waytes are currently rehearsing for their upcoming performance at Arisia.  The next practice for the Quire will be Monday, January 16th at 8:30pm at Vis & Mara’s house in Dorchester, focusing on love songs.

  • Philosophers: Eowyn Eilonwy

In meetings past, I proposed having meetings with the Barony populace to discuss future amendments to the Baronial by-laws with regard to how the next Coronets are chosen.  The first of these meetings will be Wednesday, January 18th at the Aschehyrst local practice. I am planning to have local meetings in the Canton of the Towers as well.

  • Thrown Weapons: Symon of Barnesdale

Thrown weapons practice is closed for the season, resuming in March.

3.  Events/Proposals

  • Laurel’s Prize Tourney: Dreda

We are up to 25 challenges with 39 answers so far!  There is still plenty of time, so please consider taking up a challenge this winter!  This event will be on March 25, 2017 in Medfield.  For more information on the challenges, please visit http://www.ceteros.org/laurels-prize-tourney/!

  • Coronation: Aurelia Rufinia (standing in)

Due to a change from the German Club, this event will now be at Nevins Hall in Framingham.  Due to site restrictions, the feast will now be a crockpot dayboard.  This event is still scheduled for April 1, 2017, and this site and food change has been discussed with their Majesties and Highnesses.  A revised budget and bid are pending.

  • Company of Bowmen Shoot: Erica Schlain

The site has sent the application and a formal budget will be presented at the next council meeting.  This event is scheduled for May 20, 2017.

  • Battle of the Five Armies: Andreiko Eferier

This event will be a camping event on August 25-27, 2017 at the Camp Resolute Boy Scout Camp in Bolton, MA.  I’ve continued recruiting people to help run things, but we are still seeking 2 meal chefs, gate supervisor and volunteers, and marshals for various activities.  Please contact me if you are interested in volunteering.  Final payment to the site is not due until 90 days before the event.

  • Falling Leaves in Exile: Aurelia Rufinia (standing in)

The site contract is in progress.  Kingdom Championships for Thrown Weapons may be added to this event.

  • Alternate Design for Carolingia Heraldry: Thory Vedardottir

Thory drew up a design involving beautiful and intricate gryphons as an added option to the Carolingia heraldry.  After reviewing the mock ups, council members noted while the gryphons looked beautiful, the added complexity of the design would create difficulty in replicating.

4.  Officer Turnover – Justin du Coeur

The following positions have terms that ended in 2016 and have not yet indicated if there is a turnover: Knight Marshal, Liber editor, Arts & Sciences Minister, and Storytellers Guild head.  Positions scheduled to turn over in 2017 are the following: Archery Marshal, Chatelaine, Cooks Guild head, Dance Master/Mistress, Gold Key, Jongleurs Guild head, and Secretary.  Positions rotate every 3 years to avoid burnout, but the person currently in the position does not necessarily need to step down.

5.  Announcements

  • Kazimierz: There is a new addition to Carolingia: Dante Briar Bergeret, born December 12th!
  • Justin du Coeur: Arisia is this coming weekend! The ball will be on Saturday, January 14th from 4:30 to 6:00pm, with fencing demonstrations earlier in the day.

6.  From the Seneschal

  • Next council meeting will be Monday, January 9th.
Posted in minutes

Baronial Meeting Minutes – December 5, 2016

Please contact the Secretary at secretary@carolingia.eastkingdom.org with any questions or corrections.

 1.  Officer Announcements

  • Chatelaine: Aaradyn Ghyoot

The Chatelaine report for the Barony was sent in to Kingdom on time.  We also had a newcomer from Otter’s Welcome come to dance practice!

  • Thrown Weapons: Asher de Lincolia

The Thrown Weapons Marshal position will be taken over in January by Lord Symon of Barnesdale.  Due to weather, the thrown weapons ranges in Carlisle and Framingham are closed until the spring.

2.  Guild Announcements

  • Dance: Gundormr Dengin (standing in)

Carolingia’s dance practices have finished for the season.  Practices will resume on Thursday, March 2nd at the Presentation School.  Quintavia’s next practice will be Tuesday, December 6th.  There will also be dancing at The Feast of St. Nicholas in Queen Elizabeth’s Court this Saturday, December 10th.

  • Calligraphers: Gundormr Dengin (standing in)

Thank you to all those who came out to our scribal field trips!  There will be no December meeting for the Guild.  The next meeting will be on Sunday, January 22nd, topic to be determined.  For those interested in going back to the exhibits, BC closes this week; the Houghton exhibit has been extended for one week; and the Gardner Museum exhibit will remain open until mid-January.

  • Fencing: Aiden McShane

The fencing demo at Arisia will be at 10:30 am on Saturday this year.  This is not scheduled next to dance as it was last year.

  • Jongleurs (Quire): Eowyn Eilonwy

The Quire is trying to change to two practices each month.  The next practice for the Quire will be Monday, December 12th at 8:30pm at Vis & Mara’s house in Dorchester, focusing on seasonal music.  Due to the upcoming holiday, there will not be practice on December 26th.

  • Philosophers: Eowyn Eilonwy

In meetings past, I proposed having meetings with the Barony populace to discuss future amendments to the Baronial by-laws.  I am in negotiations with the Canton of Aschehyrst to have these meetings alongside their rapier practice, and am planning to have local meetings in the Canton of the Towers as well.

3.  Events/Proposals

  • Seneschal of Aschehyrst: Raziya bint Rusa

The local heavy list and rapier practice in Framingham has been running in the red recently.  The site costs $220 per month, which allows us a cheaper rate for weekly use.  To break even, we should be taking in about $55 in donations each week.  On average, we’re taking in about $37 in donations weekly.  We did make a profit of about $150 running the regional fencing practice.  Until now, Karl has been paying for the site out of pocket.  We have a plan to make back the deficit within about 1 year, then push back toward breaking even in the future.  This plan includes running normal weekly practices, continue doing fencing regional practices (scheduled for 3 this coming year), and begin monthly teaching clinics with rotating instructors.  There will be a medium size heavy list teaching event in March and an armor repair and demi-gauntlet making clinic with Sir Edward.  Council carries the motion for $500 with an additional $500 if needed after reevaluation after the New Year.

  • Coronation: Thomas of Effingham

I would like to put in a bid for their Highnesses’ upcoming coronation on April 1, 2017.  I have been in contact with all relevant parties, and their Highnesses have expressed interest in having the event at the German Club.  I estimate this budget would be $2,400 at the German Club, including feast costs.  Due to the size constraints of this site, I have included the rental cost of outdoor heaters in the budget for this event.  Estimated price would be $10 at estimated 225 people attending with 100 person feast.  The motion carries with council pending approval by the Finance Committee.

  • Autocrat’s Colloquium: Aurelia Rufinia (standing in)

We did lose about $160 at this event, but the presentations were great and a good time was had by all!

  • Laurel’s Prize Tourney: Aurelia Rufinia (standing in)

We have 24 challenges (soon to be 25), please consider taking up a challenge this winter!  This event will be on March 25, 2017 in Medfield.  For more information on the challenges, please visit http://www.ceteros.org/laurels-prize-tourney/!

  • Company of Bowmen Shoot: Erica Schlain

Site confirmation is on hold per annual board review by the site.  This event is scheduled for May 20, 2017.

  • Battle of the Five Armies: Aurelia Rufinia (standing in)

This event will be a camping event on August 25-27, 2017 at the Camp Resolute Boy Scout Camp in Bolton, MA.  I’ve continued recruiting people to help run things. I’ve had interest in Rapier, Thrown Weapons, and Registration (Thank you Carolingia for finding me volunteers in all three of those categories!). I’m especially interested in getting a couple more people signed on to help run things in the kitchen: Head Cooks, cleanup crew, and servers. Our Shire Webminister is working a website for the event, once we have our Registrar and the website skeleton, we’ll put the event up on the EK website. I did check to see whether the site allows dogs, and unfortunately, the answer is no. If anyone else has questions or would like to help volunteer, please contact me.

  • Falling Leaves in Exile: Thomas of Effingham

I will have an update on the status of the site after January.

  • Baronial Archery & Thrown Weapons Championships: Erica Schlain

There are no updates at this time.

4.  SCA Announcements

  • Eowyn Eilonwy: The next meeting of the Storytellers Guild will be on Monday, December 19th at Sir Michael’s house from 7:30 pm to 9:30 pm. Food will be provided.
  • Eowyn Eilonwy: Buttery New Year will be from sundown on December 31st through noonish on January 1st. Food and drink are welcome, no bad beer or hard liquor!  If you are staying over, please bring your own bedding.
  • Aurelia Rufinia: Some of the awards given at Yule were: Asher de Lincolia received his Award of Arms and Aiden McShane received ochre.
  • Eowyn Eilonwy: At the Barony of the Bridge’s birthday event, the lost will of Kenric the First was found!

5.  From the Seneschal

  • I know that recent events have affected countless people across the country, and these are uncertain times. Regardless, Carolingia is our home and this is a safe haven.  If you see anyone causing trouble or making others feel uncomfortable, please get in touch with me.
  • Next council meeting will be Monday, January 9th.
Posted in minutes

Baronial Meeting Minutes – November 7, 2016

Please contact the Secretary at secretary@carolingia.eastkingdom.org with any questions or corrections.

1.  From Their Excellencies

  • Nicolette: There will be meetings for the Orders of the Perseus, Daystar, and Moon following Council tonight.

2.  Officer Announcements

  • Chatelaine: Aaradyn Ghyoot

The Chatelaine report for the Barony was sent in to Kingdom on time.  We also had a newcomer from Otter’s Welcome come to dance practice!

  • Thrown Weapons: Asher de Lincolia

We are currently in the process of turning over the Thrown Weapons position for next year.  Please stay tuned for more details!

  • Order of the Moon: Gundormr Dengin

If you see someone doing noteworthy things with art, please recommend them for induction to the Order of the Moon!  Belated congratulations to Aaradyn Ghyoot and Guinemer d’Anglade on their induction to the Order of the Moon at Falling Leaves!

  • Gold Key: Aaradyn Ghyoot (standing in)

We are still looking for a replacement for the Gold Key office.  Please contact Aaradyn or Guinemer for more details.

3.  Guild Announcements

  • Storytellers: Catrin o’r Rhyd For

The next meeting of the Storytellers’ Guild will be Monday, November 21st from 7:30pm to 9:30pm at Sir Michael’s house.  Please contact us for more details.

  • Calligraphers: Aaradyn Ghyoot

Our scribal field trip schedule is now confirmed!  The McMullen Museum will be on Sunday, November 13th from 1pm-4pm; the Houghton Library will be on Saturday, November 19th from 12pm-4pm; and the Gardner Museum will be on Sunday, December 4th from 1pm-4pm.  If you are planning on going to the Houghton trip, please let Aaradyn know ASAP for a head count.  Hope to see you all on the trips!

  • Dance: Gundormr Dengin (standing in)

Dance practices will be on November 10th and Thursdays in December at the Presentation School from 7:30 to 9:30 pm.  Quintavia’s next practice will be Tuesday, December 6th.  The Academia Della Danza will be continuing their transcribing of the Griswold scroll on Sundays starting on November 27th at Gundormr’s house.  There will also be dancing at the The Feast of St. Nicholas in Queen Elizabeth’s Court on December 10th.

  • Dance: Justin du Coeur

There will also be dancing during the exposition and ball at Arisia.

  • Jongleurs: Eowyn Eilonwy

The Waytes are practicing tonight, and will be performing at the event on the first weekend in December.  The next practice for the Quire will be Monday, November 14th at 8:30pm at Vis & Mara’s house in Dorchester.  If there is an interest in having more practices, that will be discussed at practice.

  • Low Company: Justin du Coeur

There has been interest in a Facebook group for the Low Company.  If you want to be included on this group, please contact Justin du Coeur.

4.  Events/Proposals

  • Otter’s Welcome: Svava Thorgeirsdottir

This event was a success!  There were over 30 newcomers at the event.  The site fee was approximately $500 with an additional $200 for food, and we received approximately $1,000 in donations!  Thank you to everyone involved that made the day special.

  • Autocrat’s Colloquium: Catrin o’r Rhyd For

This event is scheduled for Saturday, November 12th.  We currently have 6 people preregistered.  Please spread the word!

  • Falling Leaves in Exile: Aurelia Rufinia (standing in)

This event will also be the bid for King & Queen’s Equestrian Championships for 2017.

  • Battle of the Five Armies: Andreiko Eferiev

This event will be a camping event on August 25-27, 2017 at the Camp Resolute Boy Scout Camp in Bolton, MA, complete with martial activities, feasts, A&S competition, classes, youth activities, and even a 7-sided backgammon game!  Neighboring baronies are invited to bring their army for the battle, and Shire Folk and other SCAdians are invited to act as mercenaries and compete for War Points at their leisure.  Prices are divided between feast and non-meal rates as well as day rates versus weekend rates.  I am asking if the Barony of Carolingia is interesting in co-sponsoring this event.  Council passes co-sponsorship at a 10% buy-in (expenses estimated at $6,780  for an estimated 300 person attendance) with the potential for additional buy-in at a later date.

5.  SCA Announcements

  • Catrin o’r Rhyd For: There are calendars and note cards for sale, with the proceeds going to support their Highnesses and Majesties of the East. The artwork is amazing, and these make perfect holiday gifts!  Calendars are 420; note cards are $15.
  • Eowyn Eilonwy: Master Avaldr Valbjarnarson was appointed as Admiral, Hrafn was awarded the Shield of Chivalry, and Sir Michael of York was inducted into the Order of the Laurel. Lord Lupold Haas is the new King’s Rapier Champion, and many Carolingian fencers were represented in the tournament!

6.  Non-SCA Announcements

  • Gundormr Dengin: This coming Friday and Saturday (11/11 & 11/12) is the Boston Byzantine Music Festival at the Mary Jaharis Center for Byzantine Art & Culture at Hellenic College Holy Cross in Brookline.
Posted in minutes

Baronial Meeting Minutes – October 3, 2016

Please contact the Secretary at secretary@carolingia.eastkingdom.org with any questions or corrections.

 1.  From Their Excellencies

  • Colin: Falling Leaves was a wonderful event! We have 3 new champions for the Barony, and the foot race winner was Lady Matilda… Our new champions are Millicent Rowan for Rapier, Avaldr Valbarnarson for Heavy List, and Arts & Sciences was split once again with Eadaoin Chruitire for Arts and Morwenna O’Hurlihie for Sciences.  Nicolette and I are looking forward to Otter’s Welcome as well!  Also, if you are a member of one of the Orders (Moon, Perseus, and/or Daystar), please make sure you are signed up on the list for upcoming polling.

2.  Officer Announcements

  • Seneschal: Aurelia Rufinia

The next Council meeting will cover the calendar for the coming year.  There are several royal progress events up for bid, including King & Queen’s Archery, Equestrian, Thrown Weapons, and Heavy List Championships.  Crown Tournament for Fall 2017 is coming up for bid in our area as well.  While we are not required to put in bids, it would be awesome to see more events come up.  As a reminder, profits from royal progress events are split between the royalty and the hosting Barony.  Northshield had registrations at an event I went to recently where you could sign up on a Google form for pre-registration and pay for feast at the door, and it would be interesting if something similar could be used at a future event.

  • Exchequer: Hugh Taurner

As a reminder, if you are doing Gate at an event, make sure that all checks are made out to the correct name, have the correct amount, and are signed!  Also, Orlando will be looking for a Deputy Exchequer in a few months.  If you are interested, please contact us.

  • Order of the Perseus: Kazimierz

I am looking for a Deputy to the Principal of the Order.  If you are interested and are a member of the Order of the Perseus, please contact me.

3.  Guild Announcements

  • Jongleurs (Quire): Eowyn

The Quire will be singing at Otter’s Welcome and have been asked to sing songs that others can join in on.  Practice will be Monday, October 10th from 8:30pm to 9:30pm at Vis & Mara’s House.

  • Dance: Eadgyth (standing in)

Dance practices will be on Thursdays at the Presentation School from 7:30 to 9:30 pm.  Dance practices will continue through December.

  • Fencing: Aiden

Fencing regional practice will be on October 30th from 12pm to 5pm at the Cambridge War Memorial (1640 Cambridge St, Cambridge, MA 02138). There is a $7 entry fee.  Regular practices are Thursdays from 7:00 to 9:00pm at the Cambridge War Memorial.  For more information, please contact the fencing marshal.

4.  Events/Proposals

  • Falling Leaves in Exile: Thomas

As the Baron mentioned, it was a fun event, and we even made money at the event!  I am planning to bring this event back again next year if there is interest, possibly as weekend camping event depending on logistics.

  • Otter’s Welcome: Aurelia Rufinia (standing in)

This event is scheduled for October 15th.  This is a newcomer’s event with all varieties of activities and arts on display for newcomers to learn about.  Please watch the lists for updates and more details.

  • Autocrat’s Colloquium: Aurelia Rufinia (standing in)

This event is scheduled for November 12th.

5.  SCA Announcements

  • Eowyn: New Companions to the Orders were inducted at Falling Leaves! Scrooby was inducted into the Order of the Perseus; Svava Thorgeirsdottir was inducted into the Order of the Daystar; and Aaradyn Ghyoot and Guinemer d’Anglade were inducted into the Order of the Moon.  We also now have a new King and Queen following Coronation!  Kenric & Avalina gave out thank you awards.  Brian & Anna awarded the Queen’s Order of Courtesy to Julian LeScot.  Congratulations to all!
Posted in minutes

Baronial Meeting Minutes – September 12, 2016

Please contact the Secretary at secretary@carolingia.eastkingdom.org with any questions or corrections.

1. Officer Announcements

  • Chatelaine: Aaradyn Ghyoot

At Falling Leaves in Exile and Otter’s Welcome, the Gold Key and Chatelaine will be hosting a Gold Key Yard Sale!  If you know of any newcomers interested in looking through for garb, please spread the word!  Due to volume, we are only accepting donations for the yard sale at 10 items or less per person.

  • Golden Gryphon: Thory Vedardottir

If anyone wishes to have consultations on heraldry or name research, please contact me.

  • Webminister: Cristoff Van Loch

I am still looking for a replacement for the webminister position.  Please contact me for details or if interested.  Also, we now have a webpage active for the Canton of the Towers, with more content to come.  It is preferred if all general traffic still goes through the Barony’s webpage.

  • Order of the Perseus: Kazimierz

Please welcome our newest member, Sojourner!!

  • Order of the Moon: Gundormr Dengin

There will be a meeting of the Order at Falling Leaves in Exile to discuss candidates.  If you are not on the e-mail list for the Order, please contact Gundormr as soon as possible to get on.

  • Seneschal Review: Justin du Coeur

Offices up for review and turnover this year are: Knight Marshal, Liber editor, Minister for A&S, Storytellers’ Guild head, Webminister, Exchequer, and Thrown Weapons Marshal.  Anyone interested in learning more about these positions are encouraged to contact the Seneschal and/or the current officer for more details.

  • Gold Key: Aaradyn Ghyoot (standing in)

Gold Key is still looking for a successor.  Please contact us if interested.  Also, a petition was requested for $100 for boxes for Gold Key.  The petition passes.

  • Steward: Gudrun Thorvaldsdottir

As clarification, the role of Steward is to maintain and provide access to the Baronial storage locker.  It is all autocrats’ responsibility to contact the Steward in advance of the event to coordinate pickup of items and drop-off after the event at the storage locker.

2. Guild Announcements

  • Low Company: Justin du Coeur

The next meeting of the Low Company will be Friday, September 23rd starting at 7pm at Chad & Amanda’s house.  Dinner is at 6pm, RSVP to Amanda if interested in dinner.  We will be playing Viking chess.

  • Dance: Gundormr Dengin (standing in)

Dance practices will resume on Thursday, September 29th at the Presentation School from 7:30 to 9:30 pm.  Dance practices will continue through December.

  • Jongleurs (Quire): Eowyn

The Quire will be singing at Falling Leaves in Exile this coming weekend.  The Quire has also been asked to sing at Otter’s Welcome in October and we are working out details now.

  • Calligraphers: Aaradyn Ghyoot

The next meeting of the Calligraphers Guild will be on Sunday, September 25th at Aaradyn’s house in Revere.  This will be an open work day.  We are still waiting to confirm a meeting date for October, please watch the lists for details.  The Calligraphers will be hosting a series of East Kingdom field trips for those interested in going, the following is the current schedule for field trips: McMullen Museum: Sunday, Nov 13th 1pm – 5pm; Gardner Museum: Sunday, Dec 4th 1pm – 5pm; and Houghton Library: TBD – likely an evening in October as there aren’t weekend hours.  Please watch the lists for further updates.  Crash space is also available for those coming in from out of state, please contact Aaradyn for more details.

  • Storytellers: Michael of York

The next meeting of the Storytellers’ Guild will be on Tuesday, September 27th from 7:30 to 9:30 pm.  Please watch the lists for the meeting announcement for more details.

3. Events/Proposals

  • Baronial Archery & Thrown Weapons Championship: Kazimierz

This event happened on Saturday, August 27th at Veasey Park in Groveland.  We incurred $612.30 in expenses, and took in $277 in donations, leaving us with a loss of $335.30.  A very big thank you to all who assisted with making the day a success, and everyone had a great time!  Congrats to our new champions!

  • Falling Leaves in Exile: Baron Colin Ursell (standing in)

This event is scheduled for Saturday, September 17th.  Among the day’s events, there will be Baronial championships for Heavy List, Fencing, and Arts & Sciences.

  • Otter’s Welcome: Svava Thorgeirsdottir

This event is scheduled for October 15th.  This is a newcomer’s event with all varieties of activities and arts on display for newcomers to learn about.  Please watch the lists for updates and more details.

  • Autocrat’s Colloquium: Catrin o’r Rhyd For

This event is scheduled for November 12th.  Classes and teachers are booked and include sessions on newcomers, Jewish holidays, integration of children’s activities, special needs considerations, and publicity.  There will even be a presentation from the former East Kingdom seneschal, who will be discussing experiences from past years for autocrating.  We are now accepting reservations at $10 for members, $15 including the non-member fee.  If you reserve before November 1st, it is $12 for lunch.  Please spread the word to any and all interested in autocrating!

  • Laurel’s Prize Tourney: Aildreda de Tamwurthe (by e-mail)

The Laurels Prize Tourney continues to be on March 25, 2017, in Medfield. There are exciting new challenges, even since last Council – check them out at http://www.ceteros.org/laurels-prize-tourney/! Tell your friends!

4. SCA Announcements

  • Catrin o’r Rhyd For: There is a new rule change for autocrats that now requires the seneschal’s signature on all contracts. For more information on this and other changes, please consult the Kingdom’s website or contact the Seneschal.
  • Gundormr Dengin: The Beyond Words exhibition for illuminated manuscripts, sponsored by Boston College, Harvard University, and the Gardner Museum, is now ongoing in Boston. There is also a conference starting on November 3rd which is free if pre-registered.
  • Eowyn: Melee team T-shirts will be sold at Falling Leaves in Exile this weekend. They are $10, and profits go to the Barony.
  • Eowyn: The Fellowship of Philosophers has been inactive for the past several years. During this winter, I would like to organize the Fellowship to discuss a better way to determine successors based on comments and concerns raised by the populace following the last Baronial election process.  Please let me know if you are interested in being part of this.
Posted in minutes

Baronial Meeting Minutes – July 11, 2016

Please contact the Secretary at secretary@carolingia.eastkingdom.org with any questions or corrections.

1.  Officer Announcements

  • Seneschal: Aurelia Rufinia

A committee will be formed soon to create autocrating policies.  The committee will be chaired by Baroness Ailis inghean Muirgen, and will be worked on after Pennsic.  Please watch the list if you are interested in participating for more information.

  • Chatelaine: Aaradyn Ghyoot

At Falling Leaves in Exile, the Gold Key and Chatelaine will be hosting a Gold Key Yard Sale!  If you know of any newcomers interested in looking through for garb, please spread the word!

  • Thrown Weapons: Asher de Lincolia

Practices are Saturdays in Framingham from 9am to noon and Sundays in Carlisle from 10am to 1pm, all are welcome.  There will also be a populace thrown weapons opportunity at Pennsic.  Also, if you have any fallen pine trees with a minimum of 15 inches in diameter, please contact Asher.  We need new targets and are able to break down and haul away the tree.

2.  Guild Announcements

  • Low Company: Justin du Coeur

The next meeting of the Low Company will be Friday, July 15th starting at 7pm at Chad & Amanda’s house.  Dinner is at 6pm, RSVP to Amanda if interested in dinner.  We will be playing a Persian ancestor to poker.

  • Dance: Gundormr Dengin (standing in)

The next meeting for Academia Della Danza will be on Wednesday, July 13th at 7:30 pm.  Please contact Gundormr for details.

  • Jongleurs (Quire): Eowyn

After Pennsic, there are 2 upcoming events with space for the Quire to perform.  Practices will resume weekly in preparation for this.

  • Calligraphers: Aaradyn Ghyoot

The Calligrapher’s Guild will be on hiatus for the summer.  There is an exhibition coming to Harvard in September.  The Calligraphers will be hosting a series of East Kingdom field trips for those interested in going, details to be determined.

  • Dance: Mara

Dance practices are on hiatus.

  • Jongleurs (Waytes): Matilda

Practices are on hiatus and will resume for the Falling Leaves in Exile dance.

3.  Events/Proposals

  • Baronial Archery & Thrown Weapons Championship: Kaz & Erica

This event is confirmed for Saturday, August 27th at Veasey Park in Groveland.  We are still looking for volunteers for water bearers and parking lot assistants at the event.  If you are interested in volunteering, please contact Kaz or Erica, or watch for volunteer requests on the lists/social media.

  • Falling Leaves in Exile: Eleanor Catlyng (standing in)

This event is on track and there are no updates at this time.

  • Otter’s Welcome: Aurelia Rufinia (standing in)

There are no updates at this time.

  • Autocrat’s Colloquium: Gundormr (standing in)

Classes and teachers are booked.  We are now accepting reservations at $10 for members, $15 including the non-member fee.  If you reserve before November 1st, it is $12 for lunch.

  • Byzantine Cheese Fair: Gundormr

This event is postponed due to site issues, to be rescheduled.

  • Laurel’s Prize Tourney: Aildreda de Tamwurthe

This event is confirmed for March 25, 2017 at the First Parish in Medford and the event announcement is now posted on the East Kingdom calendar.  There are currently 15 live challenges with more coming.  For more information, please visit http://www.ceteros.org/laurels-prize-tourney/.

  • Company of Bowmen Shoot: Erica

This event is scheduled for Saturday, May 20, 2017, with the site at the Middlesex County 4-H Fairgrounds in Westford.  More details to come.

4.  SCA Announcements

  • Aildreda de Tamwurthe: The newest version of the Liber is now available. If you are interested in getting a copy or see a typo, please contact Dreda.
  • Eowyn: For those that did not hear from the Great Northeastern War, this year the Barony of Ruantallan (parent Barony for the Canton of Seashire) was ordered by the Province of Malagentia to pay the previous debt from the Canton of Seashire of ale for losing a previous War to Malagentia. With the aid of the Crown Principality of Tir Mara, Malagentia fought valiantly but lost.  As payment, Malagentia provided Ruantallan with a deposit of a six pack of ale.
  • Eadgyth: The Museum of Fine Arts is doing an exhibit of Della Robbias, a 15th century example of glazed pots with original pigmentation. For those interested, members of the Museum can bring up to 4 guests in for free on August 18th.  Eadgyth will be hosting a field trip day along with Aaradyn for those interested.
  • Justin du Coeur: There have been updates to the Querky database, and is currently open in beta. I am currently looking for case issues that you may have with the software.
  • Orlando de Medici: The annual Sing & Drink walk at Pennsic will be Monday of War Week. Meet at Camp Crook’d Cat on the Strand if interested in attending.

5.  At Next Council

No council meeting next month due to Pennsic.  Next council will be on September 12th, delayed due to Labor Day.

Posted in minutes

Baronial Meeting Minutes – June 6, 2016

Please contact the Secretary at secretary@carolingia.eastkingdom.org with any questions or corrections.

1.  Officer Announcements

  • Golden Gryphon: Thory Vedardottir

If anyone is interested in registering new heraldry or names, please contact Thory as soon as possible.  Around Pennsic, the registration time will get much longer, so plan ahead!

  • Thrown Weapons: Asher de Lincolia

Practices are Saturdays in Framingham from 9am to noon and Sundays in Carlisle from 10am to 1pm, all are welcome.

  • Chatelaine: Aaradyn Ghyoot

Newcomers always need help at events.  Please email the Chatelaine if you are interested in assisting newcomers.

  • Gold Key: Guinemer d’Anglade

If you are an autocrat and want Gold Key garb at your event, please provide advance notice to Gold Key (the more in advance, the better).  Also, I am still looking for a replacement for the Gold Key position.  If you are interested or have any questions about the position, please contact Guinemer.

2.  Guild Announcements

  • Calligraphers: Aaradyn Ghyoot

The next meeting of the Calligraphers’ Guild will be on Sunday, June 26th at 1:00 pm in Billerica.  The focus will be as a general work day and assignment of backlogged items.  Please contact Aaradyn for more details, or Nest for an assignment if interested.

  • Dance: Gundormr Dengin (standing in)

Tomorrow (Tuesday, June 7th) is the monthly dance practice in Quintavia at Camelot.

The next meeting for Academia Della Danza will be on Wednesday, June 8th at 7:00 pm in Arlington.

Cambridge dance practices have stopped for the season.  If you are interested in dance practices, the Baronies of the Bridge & Smoking Rocks joint dance practice are Saturdays in June.

  • Low Company: Justin du Coeur

The next meeting of the Low Company will be Friday, July 15th starting at 7pm at Chad & Amanda’s house.  Dinner is at 6pm, RSVP to Amanda if interested in dinner.

  • Jongleurs (Quire): Eowyn

The Quire is taking a hiatus from practices for the summer, pick-up groups for singing are available at area events.  Practices will resume after Pennsic.

  • Jongleurs (Waytes): Matilda

The Waytes will be meetings every Monday at Vis & Mara’s house.

3.  Events/Proposals

  • Baronial Archery & Thrown Weapons Championship: Kaz & Erica

This event is confirmed for Saturday, August 27th at Veasey Park in Groveland, with an EK event calendar posting to appear soon.  We are looking for volunteers for various functions at the event.  If you are interested in volunteering, please contact Kaz or Erica, or watch for volunteer requests on the lists/social media.

  • Falling Leaves in Exile: Aurelia Rufinia (standing in)

No updates at this time.

  • Otter’s Welcome: Eleanor (standing in)

This event is confirmed for Saturday, October 15th at Camp Massapoag in Dunstable.  We are looking for volunteers to be designated mentors for the newcomers as well as volunteers for the Treasure Hunt.  Please contact Svava if interested.

  • Autocrat’s Colloquium: Gundormr (standing in)

We are looking for interested presenters, please contact Kathryn if interested.

  • Byzantine Cheese Fair: Gundormr

I am still in the process of confirming a site.

  • Laurel’s Prize Tourney: Aurelia Rufinia (standing in)

This event is confirmed for March 25, 2017 at the First Parish in Medford.  A day board cook has been found, but Dreda is still looking for a registrar, gate staff, and more Laurels for challenges.

  • Company of Bowmen Shoot: Erica

We are in the process of confirming the date with required parties.  This event is tentatively scheduled for Saturday, May 20, 2017 to avoid major potential calendar conflicts.  More details to come.

  • Children’s Event: Aurelia Rufinia (standing in)

No updates at this time.

4.  SCA Announcements

  • Colin Ursell: Congratulations to Peter the Red for his victory, becoming the Queen’s Archery Champion! Also, congratulations to Ysane for her induction into the Order of the Silver Crescent!
  • Chelsey: The next Canton of the Towers Project Day will be Sunday, June 11th. The focus will be making armor and riveting, and periodic cooking recipes.  All are welcome!
  • Eowyn: Buttery Birthday is the last Saturday in June. All are welcome.

5.  At Next Council

Final language for the by-law amendment proposals are due by June 11th. Voting on by-law amendment proposals will be at next council (July 11th).

Posted in minutes

Baronial Meeting Minutes – May 2, 2016

Please contact the Secretary at secretary@carolingia.eastkingdom.org with any questions or corrections.

1.  Officer Announcements

  • Chatelaine: Aaradyn Ghyoot

We had 3 Carolingian newcomers attend Coronation!  I sat with 2 of them, who noted they had a great deal of fun despite the courts.  Juliana, the deputy, also had some newcomers attend Coronation, though I’m not sure if they are Carolingian.

  • Thrown Weapons: Asher de Lincolia

Thrown weapons practices have resumed for the season.  Practices are Saturdays in Framingham from 9am to noon and Sundays in Carlisle from 10am to 1pm.

  • Gold Key: Guinemer d’Anglade

I am still looking for a replacement for the Gold Key position.  If you are interested or have any questions about the position, please contact Guinemer.

  • Golden Gryphon: Thory Vedardottir

The Carolingian Calibers heraldry has been approved!  If anyone is interested in registering new heraldry, please contact Thory as soon as possible.  Around Pennsic, the registration time will get much longer, so plan ahead!

2.  Guild Announcements

  • Low Company: Justin du Coeur

The next meeting of the Low Company will be Friday, May 27th starting at 7pm at Chad & Amanda’s house.  Dinner is at 6pm, RSVP to Amanda if interested in dinner.

  • Dance: Gundormr Dengin (standing in)

Tomorrow (Tuesday, May 3rd) is the monthly dance practice in Quintavia, and the next one will be Tuesday, June 7th at Camelot.

The next meeting for Academia Della Danza will be on Thursday, May 12th.

The next Cambridge dance practice will be Friday, May 20th at 11 Garden Street.  This will be the last practice there for the season.

  • Calligraphers: Aaradyn Ghyoot

Cecelia will be resigning as guild head, and Aaradyn will be stepping up as the new guild head.  Aaradyn will complete the remainder of Cecelia’s term, which concludes this year, and will complete the full 3 year term following that.

The next meeting of the Calligraphers’ Guild will be on Sunday, May 22nd at Aaradyn’s house in Revere.  Quintavia’s Scribal Schola will be on Saturday, May 21st at Camelot.  The schola is donation only for entry and there will be courses for all experience levels.

  • Jongleurs: Eowyn (standing in)

The Quire will be meeting on Monday, May 16th at 8:30 pm at Vis & Mara’s house.

3.  Events/Proposals

  • Baronial Archery & Thrown Weapons Championship: Erica

I am picking up checks for the site tonight, and we will hopefully have an event announcement up by the end of next week.

  • Falling Leaves in Exile: Aurelia Rufinia (standing in)

This event was not selected by their Majesties for King & Queen’s Equestrian Championships, but there will still be general activities for equestrians at the event.

  • Otter’s Welcome: Aurelia Rufinia (standing in)

No updates at this time.

  • Autocrat’s Colloquium: Gundormr (standing in)

This event will be on November 12, 2016 at the Unitarian Church in Arlington.  This will be an all-day event in mundane clothes with an optional box lunch.

  • Byzantine Cheese Fair: Gundormr

No updates at this time.

  • Laurel’s Prize Tourney: Aurelia Rufinia (standing in)

Dreda is finalizing the event site and date.  This will be in March 2017 at the First Parish in Medford.

  • Children’s Event: Raziya bint Rusa (by e-mail)

Aschehyrst will be hosting a Children’s event in June of 2017.  It will be a one day event, likely held in Ashland  There are to be a variety of children’s activities.  Rhonwen will be autocrating this event.  More details to come when we get closer to the event.

4.  Site Book

  • Justin du Coeur: The original site book was lost approximately 15 years ago, and was resurrected about 5 years ago on Google docs. I have imported and compiled these into a new database, which is now up and available in my system, Quirky.  The only issue right now is who should have access to view it.  Council members agreed that access should be limited because of opinions about previous site uses and contact information for site officials.  Access is currently available to those interested by email Justin for access.

5.  By-Laws

  • Proposal #1: Eowyn

Under Section I. Officers, E. Voting Members of Council, part 1. begins: “The voting members of Council will be comprised of the Baronial officers…”  with the change to be: “The voting members of Council will consist of the Baronial officers…”

  • Proposal #2: Eowyn

The list of Great Council members is given as: “…the Baronial officers, Canton and Borough heads, active guild heads and principals of the Orders, and event Autocrats.”  The change would be: “…the Baronial officers, Canton and Borough heads, active guild heads,  principals of the Orders, and event Autocrats.”

  • Proposal #3: Eowyn

Section IV. Events B. defines the term of office of an autocrat in Carolingia as “…from acceptance of the proposal until the end of the Great Council meeting after the event takes place.”  The change would be: “…from acceptance of the proposal until the end of the second Great Council meeting after the event takes place.”

  • Proposal #4: Catrin

Under Section IV Events, add an additional item.  “If an event attendee makes an advance reservation and asks to opt out of the dayboard fee, every effort will be made to accommodate them.”

Following discussion of council members, this proposal will be withdrawn and will instead be discussed as an autocrat policy.

6.  SCA Announcements

  • Justin du Coeur: For access to the Site Book, please e-mail Justin.
  • Gundormr: There is a Medieval Manuscript exhibit coming to the BC McMullin Museum.
  • Aaradyn Ghyoot: There will be 3 successive scribal field trips to the exhibit. All are welcome to come!
  • Eowyn: Lord Gundormr Dengir was inducted into the Order of the Silver Crescent at Coronation. Lord Quintin Brilliant was inducted into the Order
    of Defense at Balfar’s Challenge.  At the Smoking Rocks 40th Anniversary, Ysabella de Coventry — the daughter of Lady Guendalina Francesca di Antonio Cristiano, proprietrix of Lady Guendalina’s Closet — finally received her Award of Arms.  It had originally been intended to be presented by King Omega & Queen Etheldreda at the Royal Equestrian & Thrown Weapons Champs last August, & had been trying to catch up with her ever since.

7.  At Next Council

Final language for the by-law amendment proposals are due by June 11th.

Posted in minutes, Uncategorized

Baronial Meeting Minutes – April 4, 2016

Please contact the Secretary at secretary@carolingia.eastkingdom.org with any questions or corrections.

  • It’s April, for real yo
  • Baroness
    • You made it, good for you
    • We’ve been busy, there is a new puppy…yes there will be pictures
    • We need volunteers, 2 specific opportunities and no experience needed.
      • Head retainer
      • Communication Czar
      • If you’re interested in these, please see the forthcoming email from their Excellencies
    • We’d like to hang the banners at the Higgins for coronation, for that transport assistance is needed Friday night from Stoneham->Higgins
  • Seneschal notes
    • Time for Bylaw amendments!  IF you want it discussed, please get amendments to the Seneschal by May council.  Any proposals need to be formally submitted by June council so they can be voted on at July council, which is July 11th, because July 4th is July 4th
  • Guilds
    • April 22 – Low Company in Framingham.  Let Amanda know in advance if you are coming in time for dinner (6pm)
    • Dance practice continues, Thursdays in Brighton.  There will also be dancing Friday the 15th at the 1st Church in Cambridge (11 Garden St).  This is taught non-SCA renaissance dance with live music by the Renaissonics
    • Quire – will try again for practice at 8:30pm on the 3rd Monday of the month, we will sing songs of spring, hopefully
    • Mathilda – Waytes are between gigs, but Udalrich has offered to run special purpose classes on early notation and Guillaume de Machaut, let her or him know if you ware interested and planning will happen
  • Past events
    • Historical events – 30 or so people were there for 5 hours of fencing.  We’d like to try it again sometime again.  The site is $50 an hour, could be use for heavy list if enough people were interested/willing to pay
  • Upcoming events
    • Archery and Thrown-weapons championship – August 27th, and a site is nearly reserved (Veasey Park).  Currently planning for a no-dayboard event to let people bring food and picnic.  $150 deposit is requested of a $550 overall rental fee.  Event proposes a budget of $600
    • Falling leaves – bid for K+Q Equestrian has been submitted, no update on it yet
    • Autocrats Colloquium – November 12th or 19th. Evaluating churches in Arlington
  • SCA Announcements
    • Coronation is this weekend, come to the armoury!  We could use more volunteers, specifically transporting food and cleanup
  • Non-SCA Announcements
    • If you’re not going to coronation, or can get back into Boston by 7pm, Mistress Lakshmi is giving an Indian dance recital at the BCA in the South End
Posted in minutes