Coronets Nobildonna Fiore Leonetta Bardi and Baron Frithuric Ulman:
We hope people are feeling energized with the beginning of outdoor season. Please let us know if there are events you would like us to come to.
His excellency attended a largesse making event, and it was great.
Officers:
Seneschal Lady Aaradyn Gyoot
The policy amendment ballot was sent out before noon today, and may be voted on until 8pm.
Thrown weapons marshal going forward is Pandaulf, as Dierdre is moving to central region thrown weapons marshal. Thank you to both.
No change to schedule.
Seneschal of the Canton of the Towers: Lord Thorvald Olafsson Kveld-Hrútssonar
No Report
Secretary Lord Donato Favro
No Report
Chancellor of the Exchequer Kara Irini bin Todori
No Report
Chancellor Minor Baron Cristoff Gockerhan von Loch and Stephanie Leatherfoot L’Huissier
No Report
Chatelaine Master Justin de Coeur
No Report
Golden Gryphon Pursuivant Richard Heyworth:
No Report
No Report
Knight Marshal Valerian of Somerset
No Report
Minister of Arts & Sciences Meisterin Cathain Ritter
No Report
Web Minister Magister Symon of Barnesdale
No Report
Chronicler Master Gunðormr Dengir:
No Report
Dance Lady Aelia Fortunata
Dance practice is happening. We had a good turnout for almost all of them. I understand it conflicts with fencing and middle eastern dance, but we would still love to see new people. There may be treats.
Historian Mistress Eowyn Eilownwy of Alewife Brook
No Report
Liber Editor Lord Orlando dei Medici
No Report
Marshal Fence Lord Zohane Faber
No Report
Marshal Archery Master Peter the Red
No Report
Marshal Thrown Weapons Lady Dierdre Greenwode
No Report
Minister of the Lists Lord Trentus Nubianus
No Report
Steward Lord Zohane Faber
Aaradyn for Zohane: Zohane is still looking for a replacement to step up as steward.
Clerk of the Stable Etain ingen Ut Neill
No Report
Social Media Officer Lady Caterina Genevra Beltrami
No Report
Principals of Baronial Orders
Order of the Daystar Lord Guinemar d’Anglade
Please recommend people you think should be part of our order, you don’t need to be a member to do so. (Service)
Order of the Moon Lady Eleanor Catling:
Please recommend people you think should be part of our order, you don’t need to be a member to do so. (A&S)
The order of the moon is anticipating inductions at all upcoming Carolingian events.
Order of Perseus Lord Pandaulf:
Please recommend people you think should be part of our order, you don’t need to be a member to do so. (Martial)
There will be a virtual order meeting one week from tonight at 8:30. A new principal of the order will be chosen at that meeting. Please speak to me if you are interested.
Order of the Comet Baron Cristoff Gockerhan von Loch and Stephanie Leatherfoot L’Huissier
Please recommend people you think should be part of our order, you don’t need to be a member to do so. (Children)
Guilds:
Low Company Master Justin du Coeur
No Report
Storytellers
No Report
Calligraphers Lady Aaradyn Ghyoot:
No Report
Waytes Lady Ysabel da Costa
No Report
Needleworks:
May have a new head.
Events:
Otters Nobildonna Fiore Leonetta Bardi Welcome is happening on May 20th. We are still looking for a parking coordinator. Please let Fiore or Ysabel know. We need volunteers for Gold Key and ambassadors. We also need people to show off the things they love to do, so please show up.
If anyone has access to Suffolk, Welsely or Northeastern, please contact Fiore, as she has been unable to poster on those campuses.
Ysabel: Someone is needed to transport archery equipment from Carlisle to the site (pickup truck sized vehicle). Christine volunteered.
If you know you’re going, please pre-reg, as it makes planning easier.
Rapier Champs Baron Frithuric Ulman No pre-registerations, come on June 10th, and have fun. The cost of the site is up a bit, but the insurance certificate is still valid, and offsets the difference. Some lawn games will also be present. Plymouth Church in Framingham. There is no dayboard at present, bring your own lunch. There are places nearby for food. There may be a cookout at their excellencies after the event. Details forthcoming.
50 Year: Katla of Vyborg: The page is being updated, there will be a website set up in the near future to provide more detail. There will be a hafla and pas de armes. We will have portajohns in addition to the restrooms.
Fortunata: The Order of the Moon will be hosting a Moon Prize Tourney, give it your best try, no Rubric. Moons may throw a challenger, and should have it in by June 8th so there is time for the populace to join them.
Announcments:
Low Company meeting Friday may 10th.
Question: Is there a gryphon rose tourney coming up. Yes, there will be one this month, but it hasn’t been confirmed which practice. The date will be confirmed this week.
Ysabel: What is a Gryphon Rose Tourney.
Frithuric: In about 2010-2013 a knight in Richmond, VA started a tournament called the Cross and Lily. It was to train specifically in tournaments, and presented the rose award to the most Chivalrous fighter. The decision was to do a similar tournament here, with the Gryphon being the fighting award, and the Rose for the most Chivalrous fighter.
Justin: At Balfars, Countess Meggie was given a writ for Maunche at the tournament of the roses.
Arlyanna: The Carolingian Foresters will have a meeting at the tournament of the roses. And there will be a forestry court.
Sugawara: Largesse night will start on May 16th.
Justin: Newcomers night is happening on the 4th Monday every month.
Donato: Waltham Craft night is happening on the 3rd Thursday this month.
Amendments:
Amendment 1: Passed.
Word change to Policy Amendment timeline
A single word change as noted below (highlighted) to Section VI.B.1
VI. Policies Amendments
B. The proposed amendment will be published on the website and via official channels within three calendar days of the Great Council meeting where the proposed amendments are distributed.
1. If the wording of the amendment changes during the discussion at the Great Council meeting where the proposed amendments are distributed, the revised wording is due to the Seneschal no more than 24 hours after that meeting ends.
Amendment 2: Passed.
Change to terms of Office
This proposed change brings language within the Carolingian Policies in line with East Kingdom law.
Current:
I. Officers
F. Terms of Office
1. Terms of office are three years for guild heads and officers
3. There is no maximum number of terms an individual may serve in one position
Proposed:
I. Officers
F. Terms of Office
1. Terms of office are three years for guild heads and officers, unless otherwise specified by East Kingdom policies for that office.
3. There is no maximum number of terms an individual may serve in one position, unless specified by East Kingdom policies for that office.
Amendment 3: Passed
Change to the wording regarding Event Approval
This proposed change makes it a requirement that a preliminary budget be presented to the Financial Committee for review and the event be formally voted on at Council before a site contract can be signed for an event.
Current:
IV. Events
C. Prospective autocrats shall submit or present a “proposal” for the event to the Great Council and a budget to the Finance Committee for consideration.
Proposed:
IV. Events
C. Prospective autocrats shall submit or present a “proposal” for the event to the Great Council and a budget to the Finance Committee for consideration. A site contract for the event may not be signed until the proposal has been approved by the Great Council and at least a preliminary budget reviewed and accepted by the Finance Committee.
Amendment 4: Passed
Extraction of Financial Policies
This proposal, and the subsequent proposals under Change 4, remove specific financial policy language from the Carolingian Policy document and place them in the new Carolingian Financial Policy document.
Proposal 4.A
Current:
Section I. Officers.
C. Every officer and guild head is entitled to a $50 per year stipend to spend on the office’s or guild’s needs. Receipts must be turned in to the exchequer for reimbursement.
Proposed:
Section I. Officers.
C. Officer and guild stipends are covered in the financial policy.
Proposal 4.B
Current:
Section II. Committees
A. Carolingia has a standing Finance Committee in accordance with East Kingdom Law.
1. The Finance Committee is made up of at least the Seneschal, the Exchequer, and the Baronage.
2. The Finance Committee must have an odd number of members. If necessary, the seneschal will appoint an additional member to the Committee
3. The Finance Committee is chaired by the Seneschal
Proposed:
Section II. Committees
A. Carolingia has a standing Finance Committee in accordance with the East Kingdom Financial Policies.
Proposal 4.C
Current:
Section IV. Events
Remove
C.1. Any changes to the event budget shall be submitted to the Finance Committee, when possible and appropriate, before being implemented.
F. The Autocrat is solely responsible for documenting financial expenditures for the event.
G. The Autocrat is to turn over receipts (or clear copies of receipts) for expenditures for the event to the Baronial Exchequer within two weeks after the event closes.
Proposed:
Renumber the remaining items.
Add new
F. Autocrats will abide by the financial policies concerning events.
Proposal 4.D
Current:
Section VIII: THE BENEFICIUM CAROLINGIANUM PRO ARTIBUS
E. Disbursement of moneys will be in accordance with East Kingdom and Society law and financial policy.
Proposed:
E. Disbursement of moneys will be in accordance with the financial policy.
Proposal 4.E
This removes language from the Carolingian Policies and places it in the Carolingian Financial Policies. There is no proposed language to add to the Carolingian Policies in its place.
Remove
F. The Beneficium Committee is permitted to disperse up to $500 a year. To disperse more than that sum will require permission from the Seneschal and Great Council.
Amendment F: Passed
Approval of Financial Policies
How changes are made to the Financial Policies document of the Barony of Carolingia:
Non-administrative changes require approval of the Financial Committee.
Amendment G: Passed
Approval of Financial Policies
How changes are made to the Financial Policies document of the Barony of Carolingia:
Non-administrative changes require approval of the Great Council.
Amendment 5: Passed
Guild Principal Terms
This proposed amendment defines the terms of office the same as officer and guildheads and includes how to remove them.
Proposal 5.A
Section VII.A.1.b.II.
Current:
Companions of each Order should hold at least two meetings annually, at one of which the Order Principal for the coming year shall be elected by acclamation of the Order. Discussion of new candidates for the Order may be held at these times.
Proposed:
Companions of each Order should hold at least two meetings annually to discuss candidates and other order business, such as special projects or choosing a principal.
Proposal 5.B
Section I.F.1
Current:
Terms of office are three years for guild heads and officers
Proposed:
The terms of office apply equally to all guild heads, officers, and polling order principals. The terms officers will refer to all three for the remainder of this section.
Proposal 5.C
Then insert this as I.F.2 (bumping all remaining items down 1).
Section I.F.2 The term of office is three years.
Proposal 5.D
Change the wording for the rest of Section I.F to replace “a guild head or officer” with just “an officer” instead of expanding to “a guild head, polling order principal, or officer.”
Proposal 5.E
Section I.G.3
Current:
Guild heads, event Autocrats, and baronial officers who do not report to a kingdom or regional officer can be removed by the baronial seneschal if deemed necessary.
Proposed:
Guild heads, Event Autocrats, Order Principals, and Baronial Officers who do not report to a Kingdom or Regional Officer can be removed by the Baronial Seneschal if deemed necessary.
Amendment 4: This brings us in line with Kingdom policy, and limits what needs to be submitted to Kingdom. Financial Committee must approve financial policies, and then they will be submitted to GC for approval before submission to Kingdom. The revised financial policy will be subject to review at the next great council.
The final wording must go to the web minister for the website.
Irini: Commentary and thoughts regarding the open question of reimbursements. Please provide any feedback to Irini for the finacial policy.
Cassandra will be stepping down from the financial committee, and Sugawara will be stepping to the role.
Ysabel: Responding to Elsbeth: There are more seats than people because many people are fufilling more than one office.
Eleanor: In the past, individuals who have held more than one office had more than one vote.
Is the vote for financial policy a formal vote (per officer) or not?
Aaradyn: This has not been settled yet.
Eleanor: Please provide a method and time for soliciting feedback prior to voting.
General announcements:
Stephanie: What are the expectations for the chancelor minor for Otters?
Aaradyn: Reach out to the autocrat to coordinate.