Council is on Monday, April 3rd, and will be covering the below Agenda and Proposed Policy Amendments. Discussion will happen at April Council, which is hybrid, as well as during the month of April. The Vote is at May Council.
Great Council Agenda – April 3, 2023
Reports:
Officers:
- Seneschal
- Announcement about May Council
- Presentation of Proposed Policy Amendments
- Announcement of Social Media Officer Appointment
- Webminister
- Deputy Announcement
- Gold Key
- Search for successor
- Chronicler
- Minuscule archive update
- Dance Mistress
- Next meeting announcement
- Steward
- Search for successor
- Thrown Weapons Marshal
- Range Opening and Schedule
Guilds:
- Needleworkers
- Search for successor
- Waytes
- Guild announcement
Orders:
- Perseus
- Populace Reminder
- Moon
- Populace Reminder
Events:
- Carolingia 50 Year
Baron and Baroness:
Nobildonna Fiore Leonetta Bardi and Lord Frithuric Ulman
Proposed Amendments to Carolingia Policy
April 4, 2023
Proposed Change 1: Word change to Policy Amendment timeline
- A single word change as noted below to Section VI.B.1:
- VI. Policies Amendments
- B. The proposed amendment will be published on the website and via official channels within three calendar days of the Great Council meeting where the proposed amendments are distributed.
- 1. If the wording of the amendment changes during the discussion at the Great Council meeting where the proposed amendments are distributed, the revised wording is due to the Seneschal no more
lessthan 24 hours after that meeting ends.
- 1. If the wording of the amendment changes during the discussion at the Great Council meeting where the proposed amendments are distributed, the revised wording is due to the Seneschal no more
- B. The proposed amendment will be published on the website and via official channels within three calendar days of the Great Council meeting where the proposed amendments are distributed.
- VI. Policies Amendments
Proposed Change 2: Change to terms of Office
- This proposed change brings language within the Carolingian Policies in line with East Kingdom law.
- Current:
- I. Officers
- F. Terms of Office
- 1. Terms of office are three years for guild heads and officers.
- 3. There is no maximum number of terms an individual may serve in one position
- F. Terms of Office
- I. Officers
- Proposed:
- I. Officers
- F. Terms of Office
- 1. Terms of office are three years for guild heads and officers, unless otherwise specified by East Kingdom policies for that office.
- 3. There is no maximum number of terms an individual may serve in one position, unless specified by East Kingdom policies for that office.
- F. Terms of Office
- I. Officers
- Current:
Proposed Change 3: Change to the wording regarding Event Approval
- This proposed change makes it a requirement that a preliminary budget be presented to the Financial Committee for review and the event be formally voted on at Council before a site contract can be signed for an event.
- Current:
- IV. Events
- C. Prospective autocrats shall submit or present a “proposal” for the event to the Great Council and a budget to the Finance Committee for consideration.
- IV. Events
- Proposed:
- IV. Events
- C. Prospective autocrats shall submit or present a “proposal” for the event to the Great Council and a budget to the Finance Committee for consideration. A site contract for the event may not be signed until the proposal has been approved by the Great Council and at least a preliminary budget reviewed and accepted by the Finance Committee.
- IV. Events
- Current:
The rest of that section “After the event proposal is approved:” becomes IV.D., and renumber from there.
Proposed Change 4: Extraction of Financial Policies
- This proposal, and the subsequent proposals under Change 4, remove specific financial policy language from the Carolingian Policy document and place them in the new Carolingian Financial Policy document.
- These will be voted on as 4.A, 4.B, 4.C, etc.
- Proposal 4.A
- Current:
- Section I. Officers.
- C. Every officer and guild head is entitled to a $50 per year stipend to spend on the office’s or
guild’s needs. Receipts must be turned in to the exchequer for reimbursement.
- C. Every officer and guild head is entitled to a $50 per year stipend to spend on the office’s or
- Section I. Officers.
- Proposed:
- Section I. Officers.
- C. Officer and guild stipends are covered in the financial policy.
- Section I. Officers.
- Current:
- Proposal 4.B
- Current:
- Section II. Committees
- A. Carolingia has a standing Finance Committee in accordance with East Kingdom Law.
- 1. The Finance Committee is made up of at least the Seneschal, the Exchequer, and the Baronage.
- 2. The Finance Committee must have an odd number of members. If necessary, the seneschal will appoint an additional member to the Committee
- 3. The Finance Committee is chaired by the Seneschal
- A. Carolingia has a standing Finance Committee in accordance with East Kingdom Law.
- Section II. Committees
- Proposed:
- Section II. Committees
- A. Carolingia has a standing Finance Committee in accordance with the East Kingdom Financial Policies.
- Section II. Committees
- Current:
- Proposal 4.C
- Proposed
- Section IV. Events
- Remove:
- C.1. Any changes to the event budget shall be submitted to the Finance Committee, when possible and appropriate, before being implemented.
- F. The Autocrat is solely responsible for documenting financial expenditures for the event.
- G. The Autocrat is to turn over receipts (or clear copies of receipts) for expenditures for the event to the Baronial Exchequer within two weeks after the event closes.
- Renumber the remaining items.
- Add new
- F. Autocrats will abide by the financial policies concerning events.
- Remove:
- Section IV. Events
- Proposed
- Proposal 4.C
- Current:
- Section VIII: THE BENEFICIUM CAROLINGIANUM PRO ARTIBUS
- E. Disbursement of moneys will be in accordance with East Kingdom and Society law and financial policy.
- Proposed:
- E. Disbursement of moneys will be in accordance with the financial policy.
- Section VIII: THE BENEFICIUM CAROLINGIANUM PRO ARTIBUS
- Current:
- Proposal 4.D
- This removes language from the Carolingian Policies and places it in the Carolingian Financial Policies. There is no proposed language to add to the Carolingian Policies in its place.
- Remove:
- Section VIII: THE BENEFICIUM CAROLINGIANUM PRO ARTIBUS
- F. The Beneficium Committee is permitted to disperse up to $500 a year. To disperse more than that sum will require permission from the Seneschal and Great Council.
- Section VIII: THE BENEFICIUM CAROLINGIANUM PRO ARTIBUS
Proposed Change 5: Guild Principal Terms
- This proposed amendment defines the terms of office the same as officer and guildheads and includes how to remove them.
- Proposal 5.A
- Current
- Section VII.A.1.b.II. Companions of each Order should hold at least two meetings annually, at one of which the Order Principal for the coming year shall be elected by acclamation of the Order. Discussion of new candidates for the Order may be held at these times.
- Proposed:
- Section VII.A.1.b.II. Companions of each Order should hold at least two meetings annually to discuss candidates and other order business, such as special projects choosing a principal.
- Current
- Proposal 5.B
- Current:
- Section I.F.1 Terms of office are three years for guild heads and officers
- Proposed:
- Section I.F.1 The terms of office apply equally to all guild heads, officers, and polling order principals. The term officers will refer to all three for the remainder of this section.
- Current:
- Proposal 5.C
- Section I.F.2. (Insert this and renumbering all remaining items below) The term of office is three years.
- Proposal 5.D
- Change the wording for Section I.F.2. and all parts of Section I.F. that follow to replace “a guild head or officer” with “an officer”
- Proposal 5.E
- Current:
- Section I.G.3 Guild heads, event Autocrats, and baronial officers who do not report to a kingdom or regional officer can be removed by the baronial seneschal if deemed necessary.
- Proposed:
- Section I.G.3 Guild heads, Event Autocrats, Order Principals, and Baronial Officers who do not report to a Kingdom or Regional Officer can be removed by the Baronial Seneschal if deemed necessary.
- Current:
- Proposal 6
- Proposed:
- Inserting as Section [IV?], renumbering subsequent sections:
- Section IV Financial Policy
- A. The Carolingia Financial Policy will be maintained by the Finance Committee in compliance with East Kingdom and SCA, Inc. financial policies.
- B. The financial policy will be publicly available on the barony’s website.
- C. Changes to the financial policy due to policy changes in the SCA Governing Documents, East Kingdom Law, or East Kingdom financial policies will take place automatically as an administrative function. The changes will be published via official channels.
- D. Changes to the financial policy by the Finance Committee will be published via official channels at least two weeks before a Great Council meeting, and will not be scheduled to take effect until at least two weeks after that meeting, so that discussion may happen and any concerns be addressed by the Finance Committee. The Great Council does not vote on changes to the financial policy.
- Section IV Financial Policy
- Inserting as Section [IV?], renumbering subsequent sections:
- Proposed: