Baronial Meeting Minutes – October 1, 2018

  • HI! (it was a very loud Hi)
  • Baron and Baroness
    • New Excellencies say – Falling leaves was awesome, we had huge attendance so yay!
  • Officers
    • Seneschal – 6 months left of Margareta as Seneschal so we should start the process of finding someone new.  There is a deputy, Gaius, who has thrown his hat into the ring, but if you are interested or want to know what the job entails, please let Mistress Margreta know. There will be a grand council vote (in January hopefully) after an “ask the candidate” session.  The hope is to have a gradual transfer of power with a full handoff in March
    • Chronicler(Edigth) – I have asked for volunteers and heard nothing, so the arm twisting commences.  The job isn’t that hard, but it is required for the Barony to stay barony
    • Chatelaine(Aaradyn) – Lotsa newcomers at Falling Leaves, and everyone was nice to them, yay.  We are looking for a new Gold Key officer, please ask Aaradyn for more details about the requirements of the job
    • Web Minister(Symon) – New Coronets so new website!  New layout, but some of the art is old, so let’s get some new pics and and art.  http://carolingia.eastkingdom.org
    • Chancellor Minor(Fiore) – Baron Martin did a fantastic scavenger hunt for FL and there was a messy painty fun for other children
    • Liber Editor(Dreda) – I have a draft copy of the Liber, it will be circulated for changes/updates.  
    • Daystar(Kira) – yay for new members.  Please email Principal to be on the discussion list
    • Moon(Gun∂ormr) – yay for new member, Ysabel
    • Historian(Eowyn) – Last pieces of EK50 exhibit have been returned to their right owners.  We’re back to inventory
    • Secretary – Agnes is stepping down due to outside responsibilities.  Deputy(Gun∂ormr, me!) will take over until someone steps up.
    • Minister of AS – Wednesday is the next Baronial A/S night topic is “bring your handouts”, do handout swap.
    • Newcomer night – Oct 15th at Alanna/Isabelle’s house in Watertown
    • Oct 21st Baronial gathering at Goldfish swim school  in Burlington 
  • Guilds and Activities
    • Dance(Justin standing for Mara) – We start on 10-04, continuing through 12-06 (with a break for Thanksgiving) at the Presentation School Foundation running from 7:30-9:30.  See Mara’s email for directions and details
    • Calligraphers(Aaradyn) – Wednesday (10-4) Class is “Wordsmithing 101″ from Lord Nicol
    • Storytellers(Michael of York) – Meeting Sunday night the 14th at Michael’s, reading the Shahnamah
    • Waites(Ysabel) – Not playing next week due to Columbus day but we will be playing this week at dance practice!  We are continuing our unusual schedule, see the website.  
    • Quire(Orlando) – we enjoyed a tag-teeam performance at Investiture.  We might or might not be meeting on the 8th, definately on the 22nd.  Check your email or contact Orlando
    • Low Company(Justin) – Friday oct 19, Chad and Amanadas.  As usual, contact in advance for dinner or games start at 7pm.  Card games and gambling
    • Embroidery(Fiore) – 18th from 6pm-9pm at her house in Backbay
    • Aschehyrst Craft night(Symon) – 3rd Wednesday (17th) we’re making medallions at Plymouth church in Framingham
  • Event Planning
    • Winter Nights – February 9, 2019 (Peregrine).  
      • Site – Proposed at Veezey Park, Groveland
      • 50-100 people expected
      • Dayboard by Deidre, possible feast based on actual Caroline food
      • Possibly Carolingian Baronial performer competition
      • For specific details on the competition see Peregrine
      • Core staff is mostly in place, plenty of volunteers will be accepted
      • Questions – 
        • Children? to be researched
        • Attendance – 20-30 performers, 50-70 audience is a rough estimate.  If feast, it will be a separate charge.  Questions asked if the pre-reg exceeds the count and research is ongoing
        • Parking is important to organize
      • When we last had this event, at Camelot, there was a hard limit on bodies (Michael)
      • Do we approve? YES
    • Otters Welcome, Sprint 2019 – Kira
      • Oh look who volunteered
      • Thank you all for helping with Falling Leaves
      • A newcomers event to expose new people
      • Try to make it more of an artisan’s village with Calligraphy, cooking, etc. Ongoing and hands-on activities throughout the day (yay snacks)
      • YMCA site where we had the last one (about $500, more if there’s high attendance
      • Will need volunteers, parking wrangler to prevent a repeat of “last time”
      • Basically the same proposal as last year, with the date updated to April/May of 2019
      • Big marketing push, social media etc.
      • Questions
        • Verify site availability, they are super excited
        • We should ping people who’s first event was the last Otter’s Welcome
      • Do we approve? YES
    • Battle of the Five Armies – Andreiko
      • We don’t know where our stone went, we need to find it again
      • Last weekend of august, 2019(31st, 2 weeks post Pennsic).  Same site as last year and same format
      • Hoping for the same pricing, but need to verify that the site rental is the same
      • Co sponsor? Tentative yes, but we need a more formal budget to approve
      • Orlando – last time we partially sponsored and made a bit of profit
    • Fall Crown??? – Kira
      • I had a thought, we were able to handle 500 people.  We could do fall 2019 crown there.  We haven’t had a crown since Brennan won the first time. 
      • We need to check on the site availability, but due to changes to Curia we no longer need to wait for the Heirs to be changed
      • Questions
        • Maybe get more people involved in putting the bid together?  Will look for at least a co-autocrat and hopefully deputies
        • Must inform the site that we’re gonna have a “big” event, not like falling leaves 2017
        • Do we need tents for court to handle the rain?
        • Lighting, do we need light?
        • Still hoping to have falling leaves earlier in the fall
      • Council days: Go and do that thing, figure out if we can
    • Nicolette – Hoping to rerun Voyages of Discovery in 2020, after she’s had a nap
  • Other Event Things
    • Falling Leaves
      • Final attendance: 557.  Profits >$1000.  We might make a donation to Kingdom since though it wasn’t a Kingdom Event, the K+Q were there and the kingdom is broke-ish.  120 combatants in the Rose Tournament.  YAY!
      • A Lot Of Awards and we got the sword back!
      • New Baron and Baroness
      • New Pelican => Seneschal
    • Do we need an arts event to choose the next Baronial A/S champ? Possibly maybe something in the winter?
    • Dreda – Finding event sites is hard.  If you know of a site, but we haven’t used or thing you might have a contact at a new site, please drop her a line.  We have an online DB of currently known sites, contact Master Justin for more info
  • Non-SCA
  • Next Council is back at Garcia Brogans, November-5